How and why we collect data and covering your choices (last updated 15 September 2019).
Who are we?
Essence Global Group Limited (‘Essence’), is a global media investment business and is a part of GroupM Worldwide, Inc. In the European Economic Area (EEA) and Switzerland the Essence legal entity responsible for the data that Essence collects is Essence Global Group Limited. Outside of the EEA and Switzerland the responsible legal entity is Essence Global LLC. This notice outlines how and why Essence collects and uses personal data specifically from visits to the Essence websites (‘Website’): https://www.essenceglobal.com and any related or affiliated sites.
This notice also explains your rights as someone who may provide personal data to Essence through the Websites and how to exercise these rights. If you are an individual residing in the EEA or Switzerland you should be aware that our DPO can be contacted at [email protected]
What information is collected and used by Essence?
We collect information that enables us to identify your browser and device and tell us which pages within our Website you visit and on which pages you spend the most time. We do this by using the following:
Cookie. A small alphanumeric text file that we automatically assign to visitors to our website. It is stored in your browser and allows us to identify your interaction with us. Sometimes a cookie resides on your device for just the single time you’re visiting our Website; this is called a session cookie. Sometimes a cookie remains on your device until you delete it or it expires automatically; this is called a persistent cookie. Both types of cookies are used on our Websites.
IP address. Internet protocol address
Pixel: A line of code that sits within our webpages and which we use to record that you have visited a particular page within our Websites.
We use some or all of this information to improve your website experience by delivering content that you are likely to prefer on future visits. Our lawful basis for this type of processing is that we have a legitimate interest in understanding and improving your experience of our Website.
If you don’t agree to us using cookies and the above information, you may prevent their use through your browser settings or you may learn more at https://www.essenceglobal.com/cookies. By choosing not to accept cookies, certain Website features may not work as we have intended.
Specific cookie types used
Collection and use of contact information
There are a few instances where we may collect your name and contact details (such as e-mail address, telephone number and postal address). But, we won’t collect this information without consent and never use it in online advertising placement. We keep a record of this information, including email address and other contact information, solely for responding to a user?s request. Examples where you might voluntarily provide your name and contact details include:
If you click on the ‘contact us’ link and submit a question or comment, we will collect your name, e-mail address, and phone number in order to send you a reply.
If you submit information in connection with an employment inquiry.
To provide you with better ways of accessing information from this website.
If you enter information into a text field or otherwise submit information to us on the Website.
By entering your contact information as noted above you are consenting to Essence using that information to contact you regarding your request. This consent is our legal basis for using the information in this way.
Essence may pass your contact information to our subsidiaries and affiliated companies so that they may contact you in connection with the objective of your inquiry for the purposes set out in this policy.
Where we pass your contact information to our subsidiary or affiliated companies in another country, we will make sure that they apply the same level of protection to your information as we do.
If at any time you decide to withdraw your consent and you would like us to remove you from our marketing e-mails or newsletters, or to unsubscribe you from our database, you can contact us using the details provided at the bottom of this Privacy Notice. You must include your name, e-mail address, and clear instructions regarding changes you are requesting. You may also unsubscribe from e-mail newsletters by clicking on the ‘unsubscribe’ link found at the bottom of the e-mail.
Essence is a data controller responsible for your personal data (as this term or similar term is defined by applicable law) when you visit our Website or provide us with contact information.
Pursuant to Section 1798.83 of the California Civil Code, residents of California can obtain certain information about the types of personal information that companies with whom they have an established business relationship have shared with third parties for direct marketing purposes during the preceding calendar year. To request a list of companies, if any, to which Essence has provided personal information for its own marketing purposes, please email us at [email protected] Please allow 30 days for a response.
Frequently Asked Questions
Does Essence share any information with other vendors or partners?:
Does Essence transfer your personal data outside the European Union?:
If you provide us with personal data, we may transfer that personal data to our affiliates and subsidiaries or to other third parties, across borders, and from your country or jurisdiction to other countries or jurisdictions around the world to enable us to use that personal data as described above. Our standard practice is to use European Union model clauses for the transfer of data from the EEA & Switzerland to other non-EEA countries.
Use of this site by Children and Children’s data:
Our Website is not developed for or directed at children under age 13. We specifically request that children not provide information about themselves through our Website. If you believe your child has provided this kind of information and would like it deleted from our database, you can contact us at [email protected] If we become aware that we have collected information about a child under the age of 13, we will delete it.
Data retention and storage:
We will keep your information that we collect on the Website for a reasonable period for the purposes set out above. We follow generally accepted online advertising industry standards to ensure that your personal data disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. These standards include undertaking necessary physical, electronic, and management activities required to protect data integrity, access, and use.
Maintaining the privacy of our users’ information is very important to us which means we take care and pay special attention to our security measures to protect this information from data breaches. We follow industry standards to protect against the unauthorized access to, retention of, and disclosure of information. This includes physical, electronic, and management activities to protect information integrity, access, and use.
Linking to other websites/Third party sites:
Transfer of data upon change of control:
In the event that another company acquires us, or all or substantially all of the assets of our business, through a consolidation, merger, asset purchase, or other transaction, we reserve the right to transfer all information (including any information you may have provided through the ‘contact us’ page) that is in our possession or under our control to the acquiring party, and that information may be used by the acquiring party in its business.
Data Subject Rights of individuals in the EEA and Switzerland:
You have the right to access, update, change, delete, restrict the use of, or obtain a copy of your personal data in an easily readable format. In certain circumstances, you may also request that Essence transfer your Personal Data to a third party, and the right to object to its use for marketing purposes. If you wish to exercise any of these rights please contact our DPO at [email protected] Where our processing of your personal data is based on your consent, you also have the right to withdraw this consent at any time by contacting our DPO at [email protected] Please note that your withdrawal of consent will not affect the lawfulness of our processing of your personal data prior to withdrawal of consent.
Changes to this Privacy Notice:
Please note that because of the changing nature of privacy laws and regulations, digital technologies, and our business, we may modify this Privacy Notice from time to time. Please review this Privacy Notice periodically to become aware of any changes that may have occurred (we will update the effective date at the top of the page to help you know when changes have been made).
If you have any Complaints or wish to contact us:
Please use the details set out below depending on where you are located and we will do our best to address any complaints or worries you may have about how we collect and handle your personal data.
If for whatever reason you don’t feel like we have adequately addressed your concerns you can contact the Data Protection Authority in your jurisdiction and make a formal complaint.
Essence Global Group Limited, UK House 180 Oxford Street London W1D 1NN United Kingdom - Attn: Chief Financial Officer
Essence Global LLC - 130 Sutter St 7th Floor San Francisco, CA 94104 USA - Attn: Chief Financial Officer